Minutes 5th September 2017

Minutes of the meeting held on Tuesday 5th September 2017 at 7.30pm in Yarpole Parish Hall.
Present: Cllr Audrey Bott, Cllr Diane Russell, Cllr Duncan Grant, Cllr Linda Middleton, Cllr David Niblett, Cllr Michael Denny, Cllr Barbara Nurse, Cllr Jane Bayliss, County Cllr. Sebastian Bowen, Parish Clerk Ms E Lewis.
3 parishioners were present.

1. Apologies for absence: Apologies were received from Harold Holder. Accepted.
2. Declarations of interest: The Clerk made a declaration of pecuniary interest in respect of item 5 and signed the book accordingly.
3. Public Participation (limited to 20 minutes)
3.1 Report from Ward Councillor: The legal appeals regarding the Amey money should be concluded by the end of the year and hopefully Herefordshire council will be able to access the money in early 2018. The new Police and Crime Commissioner is trying to combine the role with that of Fire and Rescue Commissioner; the proposal is being considered by Herefordshire Council and will need to go to all four county councils for approval if it is to become successful. A new transit site is being proposed on the A49 as part of the consultation on Travellers sites in the county.
3.2 Report from West Mercia Police: The Parish is still without an assigned PCSO.
3.3 Views of local residents on Parish matters: One of the Parishioners present wished to raise his continued objections to the amended plans for 10 houses in Lucton (being discussed under item 7.2). The two other parishioners raised concerns over the Parish Council discussions about the Lower House Farm planning application at the meeting held on the 4th July 2017, and the fact that one of the conditions of approval is for a 20 metre layby on the lane. It was clarified that whilst the applicant had been present at the meeting, the meeting was as always open to any member of the public and time allowed for different views to be raised. It was also clarified that discussion of the application could not be delayed until the NDP was approved, as there are set deadlines within which Herefordshire Council must respond to planning applications. It was noted that in their comment on the application, the Parish Council had raised that the application was for 9 houses when 7 were allocated in the NDP. Concern was also raised by the parishioners that construction traffic will now access the site down the lane rather than by the side of the applicants, house as previously stated. It was suggested that these issues could be discussed at a future Parish Council meeting, although any discussion would necessarily be limited as the Parish Council have already submitted their comments on the planning application and Herefordshire Council has approved it.
4. Minutes of Parish Council meeting held on 4th July 2017 and extraordinary meetings held on 24th July 2017 and 29th August 2017: The minutes were agreed and signed as a true record after one amendment to minute 7.3 of the 4th July so that is reads “ the oil tanker in Lucton has now been screened” (not removed).

A resolution was passed to exclude the public from the following item. The clerk left the room for discussion of the item.
5. To agree Clerk’s end of probation report and hours: It was agreed that the Clerk’s hours would be increased to 8 per week and that the Clerk would continue to monitor hours worked and report back to the council accordingly. It was also agreed that the Clerk had successfully completed the required 6 months probationary period.

6. Finance:
6.1 Financial statement to date: The financial statement was agreed. The current account has a balance of £19,317.63 and the High Interest account £15,029.84. It was agreed that the village hall be asked to send an invoice every quarter.
6.2 Cheques: Cheques were agreed and signed as follows: Yarpole Village Hall £28.00, HALC (clerk recruitment) £240.00, Clerk wages £450.00, Clerk petrol £25.50.
6.3 Annual Audit 2016/17: It was noted that the Clerk has received notice confirming the successful conclusion of the audit with no issues being raised for the Parish Council to consider.
7. Planning:
7.1 172938: Land at Beechcroft, Leys Lane, Bircher – two houses: This site is included as an allocation in the NDP for 2 houses. It was agreed the Parish Council supported the plans.
7.2 171291 – Land adjacent to Farm Close, Lucton – amended plans for 10 houses: The amended plans were discussed and it was agreed that the minor changes to the plans in no way altered the objections the Parish Council has to the plans, which remain as stated in the minutes of the meeting held on 23rd May 2017.
8. Information, Consultation and Response:
8.1 Herefordshire Council Minerals and Waste Local Plan: The plan was noted.
8.2 Herefordshire Rights of Way Improvement Plan consultation: The footpaths officer had submitted initial comments on the consultation and it was agreed that he be asked if he would like to respond to the consultation on behalf of the Parish Council.
9. To receive updates and agree action on:
9.1 Casual Vacancy for Parish Councillor – Co-option: It was agreed that the vacancy would be advertised on the Parish Council website with expressions of interest to be sent to the Clerk so that all applicants could be invited to the October meeting. A decision will be taken at the meeting on who the Parish Council wished to co-opt to fill the vacancy.
9.2 Neighbourhood Development Plan: Three potential examiners for the NDP had been submitted to the Parish Council for consideration. After discussion of the three, it was agreed to ask that John Mattocks undertake the examination of the plan.
9.3 Lengthsman Scheme: The road signs have been cleared in Yarpole and will now be done throughout the Parish. The lengthsman will be asked to clear the footpath behind the Bell pub.
9.4 Lucton & Bircher Matters: A road signed for St Peters Square in Lucton has been requested from BBLP and will be attached to a wall. The Parish Council agreed to pay for this.
9.5 Parish Hall: The terms and condition of hiring the village hall are now the same as those for the church.
9.6 Parish Council website: The Clerk is still waiting to hear from Mark Millmore about possible training dates for the new website and will chase him again so these can be booked.
10. Items for next agenda: The Lower House Farm plans will be on the agenda, but discussion will need to be limited to those issues on which concern has been expressed which were not known at the time of the planning application, particularly the layby required as a condition of the planning consent and possible impact of construction traffic. The timing of the January meeting, and whether to hold a meeting in December instead will be on the agenda.
11. Date of Next meetings: Tuesday 3rd October 2017
Tuesday 7th November 2017