Minutes 4th July 2017

Minutes of the meeting held on Tuesday 4th July 2017 at 7.30pm in Yarpole Parish Hall.

Present: Cllr Audrey Bott, Cllr Diane Russell, Cllr Duncan Grant, Cllr Linda Middleton, Cllr Harold Holder, Cllr David Niblett, Cllr Michael Denny, Cllr Barbara Nurse,, Cllr Jane Bayliss, Parish Clerk Ms E Lewis.
5 Parishioners were present together with the architect for the planning application at Lower House (item 6.2)

1. Apologies for absence: Apologies were received from Tony Paterson and Sebastian Bowen.
2. Declarations of interest: David Niblett declared an interest in relation to item 6.2 and signed the book accordingly.
3. Public Participation
3.1 Report from Ward Councillor: Cllr Bowen had sent an email update for the meeting. He has spoken to BBLP who have indicated that the 40mph speed limit in Lucton should be installed this year. The Police and Crime Commissioner is looking to add the role of Fire Commissioner to his duties and responsibilities and these proposals will come to the Scrutiny Committee.
3.2 Report from West Mercia Police: The Parish is still without an assigned PCSO.
3.3 Views of local residents on Parish matters: Andrew Thompson from St Leonards management group gave a brief update on the groups work. An electronic booking system is now in operation which works jointly with the Parish Hall. A touch screen access point for the church has been included within the budget and should be installed soon, this will also provide access to the community website and parish council website. The recent Auberge fundraiser for Syrian refugees raised over £8,000. Item 6.2 was discussed at this stage of the meeting and the minute is recorded in order.
4. Minutes of Parish Council meeting held on 6th June 2017. The minutes were agreed and signed following one minor amendment, that the apologies list Jane Bayliss (not Jane Praill).
5. Finance
5.1 Financial statement to date: The financial statement was agreed. The current account has a balance of £19,982.61 and the Reserve account has a balance of £15,029.84.
5.2 Cheques: Cheques were agreed and signed as follows: Aon Insurance £501.17, Yarpole Village Hall £28.00, Eyelid Productions (website) £500.00, Clerk wages £218.18, HMRC Tax £43.60 and Emma Lewis (repayment for new Parish laptop and software) £519.97. It was noted that the cheques for the website and computer were both funded from the Transparency grant which has already been received.
6. Planning:
6.1 171732 Croft Castle, Construction of new cattle building: It was agreed that the Parish Council had no objection to this application.
6.2 163320 Land at Lower House Yarpole: The applicant and their architect, Merry Albright, were present at the meeting and introduced the revised plans. There is a new conservation officer at Herefordshire Council who has been helpful in providing advice and changes have been made to the plans which all councillors had seen. At the request of the Council transport officer, a new passing place on the road has been included in the plans. It was confirmed that during the construction phase, traffic will access the site via the road to the side of the applicants’ house. The revised plans were discussed; the site is included within the NDP, and although this indicates 7 dwellings on the site, rather than the 9 included in the plans, the Parish Council agreed the application represented a thoughtful approach to design and included the type and size of dwellings needed in the community. It was agreed that the Parish Council supported the application.
7. Updates and action
7.1 Neighbourhood Development Plan: The plan has successfully completed its regulation 16 consultation and Herefordshire Council has recommended it proceeds to independent examination. Thanks were expressed to the NDP steering group for all their work on the plan. The names of three potential examiners will be forwarded to the Parish Council in order that one can be selected to undertake the examination. It was agreed that once the names have been received, the decision on which name to select can be undertaken via email in order not to delay the process until the next Parish Council meeting in September. Data Orchard have submitted a quote of £488.64 for work that may be required to support the Parish Council through the next few stages of the plan process. The quote was noted.
7.2 Lengthsman Scheme: There were no items to report.
7.3 Lucton & Bircher Matters: The oil tanker in Lucton has now been screened. The Operations Manager at Lucton School has emailed the Clerk thanking the Council for their support with addressing traffic issues. The School is putting up signs in Lucton to advertise the maintenance work being done on their sewerage system in summer, as this may cause an increase in smell from the system for a few days. Speeding is an issue in Bircher and the possibility of using a SID (Speed indicator Device) in the village and parish was discussed. It was agreed that the Clerk would investigate both hiring or purchasing a SID and report back to a future meeting. (Action Clerk)
7.4 Parish Hall: There were no issues to report.
7.5 Parish Council website: Michael Millimore (Eyelid Productions) has been working to set up the new Parish Council website and councillors had been provided with the web address so they can feedback on the new site before it goes live. The Clerk will liaise with Cllr Middelton and Cllr Russell to organise training dates on the new site. (Action Clerk)
7.6 Herefordshire Code of Conduct: It was agreed, following the advice from HALC, not to adopt the new code at present.
8. Items for next agenda: Given concerns over traffic throughout the Parish, it was agreed that the Clerk would invite the head of the Safer Road Partnership to come to a future Parish Council meeting. (Action Clerk)
9. Date of Next meetings:
Tuesday 5th September 2017
Tuesday 3rd October 2017