July 2019 Minutes


Minutes of the meeting held on 2nd July 2019 in Yarpole Parish Hall.

Present: Cllr Audrey Bott, Cllr Linda Middleton, Cllr Duncan Grant, Cllr Andrew Daniels, Cllr Sebastian Bowen, Parish Clerk Ms E Lewis.

2 members of the public were present for items 1-3.3

1. Apologies for absence: Apologies were received from Cllr Harold Holder, Cllr Michael Denny, Cllr Diane Russell, Cllr Barbara Nurse and Cllr Ian Salmon. The Clerk confirmed that with four councillors present the meeting was quorate.
2. Declarations of interest and written requests for dispensation: No declarations were made.
3. Public Participation
3.1 Report from Ward Councillor: Following the formation of the new administration at Herefordshire Council, there is now a query over whether the Hereford bypass will go ahead. Armed Forces Day was held on the 29th June as was very successful.
3.2 Report from West Mercia Police: No report had been received.
3.3 Views of local residents on Parish matters: The two members of the public present were from the National Trust and outlined the planning application (item 6.1 refers).
4. Minutes of Parish Council meeting held on 4th June 2019 : The minutes were agreed and signed as a correct record.
5. Finance
5.1 Financial statement to date: The financial statement was agreed. The current account has a balance of £28,891.16 and the Business Reserve has a balance of £15,057.24
5.2 Cheques: Cheques were signed as follows: Village Hall 2 cheques for £16.00 each, Clerk wages £540.54, HMRC £14.80, and Footpath Officer (hedge trimmer) £197.24.
5.3 Renewal of insurance with BHIB at premium of £464.16: It was agreed to renew the Parish Council insurance with BHIB and a cheque was issued for the £464.16.
5.4 To consider funding purchase of defibrillator for use in parish: A training defibrillator has been purchased for use in the parish, and the Parish Council has been asked if they would fund the purchase. The proposal was discussed and it was agreed that there is currently insufficient information to support the proposal. It was agreed that further information be requested on the need for a training defibrillator and why this particular model was purchased. The matter will be reconsidered at the next meeting.
6. Planning
6.1 191805 & 191806 Croft Castle proposed remodelling of car park, provision of additional toilets and other work: It was agreed that the Parish Council supported the plans.
6.2 191568 Land off Croft Crescent – application for approval of all reserved matters: The site is included in the adopted NDP, and as such policy YG9 and the NDP design guidance apply. The NDP refers to the potential for the site to “contribute to health and well being of the community through providing a potential footpath link to the existing network running along its eastern edge” (para 6.9) and the Parish Council was disappointed that there was no information on this within the plans submitted and ask that this provision be made a condition of approval for the reserved matters.

6.3 Update on current planning applications/matters: The Chair and Clerk met with one of the Herefordshire Council planning enforcement team to look at the extension to the rear boundary at Meadowcroft which is in violation of the planning permission, and includes and additional 20 metres of agricultural land (outside of the line of the settlement boundary) within the residential curtilage. The planning officer subsequently met with the occupants to discuss the matter, and they have been advised to submit a retrospective planning application so that matter can be determined in accordance with the development plan. The hedgerow at the front of the property will be planted in October.
7. Community Field -to agree final contracts for land transfer: The transfer for the land to the Parish Council was confirmed and signed by the Chairman of the Parish Council. As previously agreed, the transfer includes three covenants: i) Not to build any structure on the property except a pavilion style building for use by the community but which shall not have any residential element; ii) Not to use the property for anything other than a village green and in particular but without limitation not to use it for allotments or as a “nature area”; iii) Not to allow any of the boundaries of the retained land to fall into a non stockproof condition. It was agreed that the Clerk would purchase a combination lock for the field gate once the transfer has completed., which should be in mid-August. Plans for consulting the community over future use of the field will be discussed at the next meeting.
8. Updates and action
8.1 Lucton & Bircher Matters: Herefordshire council are going through the legal process to reclaim the money spent on essential works at Knoll Cottage from the owner. The bollards on the verge in front of Old Barn Court have been removed by a resident as these had become dislodged and were causing a hazard. Councillor Bowen will liaise with Herefordshire Council to get these replaced more securely on the verge.
8.2 Parish Hall: There were no matters to report.
8.3 PROW and Lengthsman: The lengthsman will be asked to clear vegetation that is obscuring road signs in the parish.
8.4 SID – update: Cllr. Daniels has liaised with the SID supplier and has obtained a spare battery and kit at no additional cost. The Clerk has been approached by neighbouring parish councils interested in either purchasing a SID in conjunction with YGPC or hiring the councils SID unit. It was agreed that the council was happy discuss hiring out the SID, and the Clerk will have an initial meeting with the Clerk from the other councils to discuss the matter. Quotes for a second SID will be obtained and discussed at the September meeting.
8.5 Traffic Calming – update (to include parking at church): The repeater speed signs for Bircher have been ordered and should be installed within the next month. It was agreed that the Clerk would progress the installation of additional slow/pedestrian in road signs for Green Lane (between Cockgate and the Yarpole village) through the BBLP commissioning scheme.
8.6 Bell Inn – listing as asset of community value: The listing of the Bell has now expired and it was agreed that the matter of whether the pub should be re-listed be referred to the Mortimer Community Benefit Society. It was also suggested that the MCBS be asked whether they would consider allowing parking at the pub to be utilised to alleviate parking problems on Green Lane by the church, and the Clerk will contact them to raise the matter.
9. Items for next agenda: Update on brook in Yarpole, defibrillator purchase, update on SID and quotes for a 2nd unit, discussion of plans for parish consultation on future use of community field.
10. Date of Next meetings: Tuesday 3rd September 2019, 7.30pm, Tuesday 1st October 2019, 7.45pm