February 2020 Minutes


Minutes of the meeting held on Tuesday 4th February 2020 in Yarpole Parish Hall.

Present: Cllr Audrey Bott, Cllr Duncan Grant, Cllr Linda Middleton, Cllr Michael Denny, Cllr Geoff Trotter, Cllr Ian Salmon, Cllr Harold Holder, Cllr Barbara Nurse, Cllr Andrew Daniels, Cllr Diane Russell, Cllr Sebastian Bowen, Parish Clerk (Temp) Mrs Sophie Glover.

1 member of the public was present until 8.30pm.

1. Apologies for absence: No apologies were received.
2. Declarations of interest and written requests for dispensation. Cllrs Nurse and Russell made a declaration of non-pecuniary interest in respect of item 5.3. It was agreed that the Cllrs could stay in the room for the discussion but would take no part in it.
3. Public Participation
3.1 Report from Ward Councillor: Balfour Beatty are working to patch up the pot-holes in the roads and further repairs will be made when the weather improves. The possibility of applying to the Police and Crime Commissioner for funding towards further SIDs in the village was raised. The cost of separating from Warwickshire police could cost Hereford up to £1,000,000.
3.2 Report from West Mercia Police: No report had been received.
3.3 Views of local residents on Parish matters: Pete Lloyd updated the Parish Council on the replacement of the boiler at the village hall. Different sources of heating for the building had been costed out as being significantly more than a new boiler; a new boiler has now been purchased and installed (at a cost of £5,592 including VAT) which will cost significantly less than the previous one to run.
4. Minutes of Parish Council meeting held on 3rd December 2019: The minutes of the meeting were agreed and signed as a correct record.
5. Finance
5.1 Financial statement to date: The financial statement was agreed. The current account has a balance of £28,316.66 and the High Interest account has a balance of £15,074.90.
5.2 Cheques: Cheques signed since the last meeting – Clerk (wages), £554.11, HMRC £15.60, Kevin Davies – Stiles (x2) £200. Cheques signed at the meeting – Village Hall £16.00; Clerk wages: £554.11; HMRC: £15.60;
5.3 Village Hall request for funding: The Village Hall were asking the Parish Council for a contribution towards the cost of the replacement boiler and it was agreed that 75% of the costs would be paid which amounted to £4250. (This was proposed by Cllr Grant and seconded by Cllr Trotter and agreed unanimously.)
6. Planning
6.1 194108: The Shippon, 2 Lucton Hall – Proposed Garden Room: The building will not readily be visible from the main road. It was agreed that the Parish Council had no comment on the application.
6.2 200001: Home Farm, Bircher – Proposed domestic garage with wood store: It was agreed that the Parish Council objected to the planning application unless the footpath YP4 is legally diverted or it is proved to have been legally diverted as part of the process.
6.3 Neighbourhood Development Plan: The Clerk has arranged a review of the Parish NDP with the neighbourhood planning team on Friday 6th March at 4pm at Herefordshire Council. Cllr Grant will be attending with the Clerk; one more councillor will attend if possible
6.4 Note any update on current planning applications/matters: The intention to put a wetland by the Lucton pumping station to purify the water coming from it, was noted.
7. Verge Cutting – to agree response to consultation from Herefordshire Council re verge maintenance.
Herefordshire Council are proposing that the cutting of verges is reduced to once per year in order to increase biodiversity; it was agreed that the Parish Council wished the cutting to be left at twice per year as it was felt that cutting the verges less frequently would detrimental to visibility for road users and decrease safety on the roads.
8. Updates and actions
8.1 Lucton & Bircher Matters: There are a number of bad potholes which have been reported to Herefordshire Council. Concerns have been raised about the safety of the blue tarpaulin currently on the roof at Knoll Cottage, particularly with the forecast of stormy weather over the next few weeks. Cllr Bowen reported that the legal processes is still being worked through on the property.
8.2 Parish Hall: Fundraising for the new extension is continuing.
8.3 PROW and Lengthsman: The lengthtsman has been clearing out the gullies in Yarpole. On Turnpike Lane a high bank has been damaged by Gigaclear during their work and the bank is now collapsing into the road. It was agreed that Cllr Daniels would meet with Gigaclear to ask them to restore the bank back to its previous condition.
9. Items for next agenda: Tree planting in the parish, volunteer evening, community field consultation results, Bircher Road – possible new pedestrian footpath; Knoll Cottage; Wall at the church; marking up the parking outside the church.
10. Date of Next meetings: Tuesday 3rd March and Tuesday 7th April 2020 starting at 7.45pm.