4th September 2018 minutes


Minutes of the meeting held on 4th September 2018 at 7.45pm in Yarpole Parish Hall.

Present: Cllr Audrey Bott, Cllr Barbara Nurse, Cllr Geoff Trotter, Cllr Andrew Daniels, Cllr Linda Middleton, Cllr Harold Holder, Cllr Sebastian Bowen, PCSO Steph Annette, Parish Clerk Ms E Lewis.

1 member of the public was present.

1. Apologies for absence. Apologies were received from Cllr Diane Russell and Cllr Michael Denny.
2. Declarations of interest and written requests for dispensation: The Clerk made a declaration of non-pecuniary interest in item 8.3 and signed the book accordingly.
3. Public Participation
3.1 Report from Ward Councillor: Herefordshire Council’s children’s services have received another OFTED review which noted that improvements are being made but there is still work to be done. The A4110 is being included in a scheme to reduce speeding over a 3 year period which means that additional police enforcement will take place on the road.
3.2 Report from West Mercia Police: PCSO Annette introduced herself to the Parish Council. Police surgeries have already been started in Yarpole, and will be held every 5 weeks in the church café. A talk on cyber scams and how to avoid these has been arranged for Thursday 4th October at 7.30pm in the village hall to which all residents are invited.
3.3 Views of local residents on Parish matters: No matters were raised.
4. Minutes of Parish Council meeting held on 3rd July 2018 and extraordinary meeting held on the 16th July 2018: The minutes of both meetings were agreed and signed as a correct record.
5. Finance
5.1 Financial statement to date: The financial statement was agreed. The current account has a balance of £25,887.23 and the Business Reserve has a balance of £15,036.01. It was noted that the cheque for £1155.00 to BBLP for SID assessments signed at the June 2018 meeting had been destroyed, as VAT needs to be included in the price. A new cheque will be issued once the contract has been received.
5.2 Cheques: Cheques were signed as follows- Village Hall £21.00, Hi-Trees £420.00, Clerk wages £437.61 and SLCC annual membership £64.00.
6. Planning
6.1 182477 – Angora Wood Orleton erection of timber general purpose building: It was agreed that the Parish Council had no comment to make on the application.
6.2 183193 – Glencoe, Lucton proposed work to tree in a conservation area: It was agreed the Parish Council wished to support the application to fell one tree at Glencoe and suggested that it be replaced with a more suitable tree for the location.
6.3 Update on current planning applications/matters: It was noted that the planning application for 10 houses in Lucton had been refused. The application to discharge the planning conditions for application ref P182880/XA2 (7 houses in Yarpole) includes the statement that “mains sewage in the village is available for connection from this site” and it was agreed the Clerk would contact Welsh Water to confirm whether this statement is correct. (Action EL)
7. Data Protection
7.1 Privacy Notice: The Privacy Notice was agreed.
7.2 Publication Scheme: The Publication Scheme was agreed and it was confirmed that all the documents listed are available on the parish council website.
7.3 Subject Data Access Policy: The Subject Data Access Policy was agreed.

8. Information, Consultation and Response
8.1 Herefordshire Council Children and Young People’s Plan: The draft plan was noted and it was agreed that the Parish Council had no comments to make.
8.2 Herefordshire Council Pothole and Public realm Consultation: It was agreed that the Parish Council wished to make the following comments in response to the consultation: the standard of pothole repairs seems poor with repairs often needing to be redone within a year and this cannot represent value for money. When a pothole is repaired, potholes slightly further along the road are generally left until a later date when it would seem to be a more efficient use of resources to enable road crews to use their discretion to fill all potholes within a small area rather than have to return at a later date.
8.3 Shobdon Neighbourhood Development Plan Regulation 16 Consultation: It was agreed the Parish Council had no comments to make on the draft plan.
9. Updates and action
9.1 Lucton & Bircher Matters: A Lucton resident has reported problems with the bank adjoining their fence and the BBLP locality steward and ward councillor are checking who has responsibility for the bank. The road markings in Lucton are fading and Councillor Bowen will look into this. (Action SB)
9.2 Parish Hall: The shop has provided a grant to purchase a new lockable noticeboard for the village hall.
9.3 PROW and Lengthsman: There were no matters to report.
9.4 Sale of Bell Inn: The Mortimer Community Benefit Society has successfully purchased the pub and the Parish Council congratulated them on this achievement. It was agreed the Chair of the Parish council would send a letter to the MCBS thanking them for all the hard work they have undertaken on behalf of the community and restating that they are welcome to apply for a grant from the Parish Council under the existing grant policy.
9.5 BT mobile and broadband: The Clerk has been in contact with BT; the team working on the broadband connection for Lucton are hopeful that work will be completed by the end of October. The drive survey to check the mobile signal in Yarpole was undertaken on the 29th August but the results will not be available for a few weeks.
9.6 Parish Council casual vacancy: Ian Salmon introduced himself to the Parish Council and after a brief discussion it was agreed to co-opt him to fill the vacancy on the council.
10. Items for next agenda: Parking at the church.
11. Date of Next meetings: Tuesday 2nd October 2018, 7.45pm
Tuesday 6th November 2018, 7.45pm