Minutes 2nd May 2017

Minutes of the meeting held on Tuesday 2nd May 2017 in Yarpole Parish Hall

Present: Cllr Tony Patterson, Cllr Audrey Bott, Cllr Diane Russell, Cllr Duncan Grant, Cllr Linda Middleton, Cllr Michael Denny, Cllr Harold Holder, Cllr David Niblett, County Councillor Sebastian Bowen, Parish Clerk Ms E. Lewis.

1. Election of Office of Chairman: Audrey Bott was nominated by Diane Russell and seconded by Harold Holder. She accepted the position.

2. Election of Office of Vice Chairman: Duncan Grant was nominated for the position by Diane Russell and seconded by David Niblett. He accepted the position.

3. Apologies for absence: Apologies were received from Jane Bayliss and Barbara Nurse. There were accepted.

4. Declarations of interest and written requests for dispensation: no declarations were made.

5. Public Participation

5.1 Report from Ward Councillor: A planning application for 10 houses in Lucton has been received. Cllr Bowen has spoken to the planning officer and wants to take this application to the planning committee. It was noted that Lucton is defined as a village in the Core Strategy rather than a hamlet. Hereford has now put in a bid to be City of Culture in 2021. The council farms and smallholdings have been placed on the market for sale.
5.2 Report from West Mercia Police: PC Dave Knight was unable to attend the meeting.
5.3 Views of local residents on Parish matters: Rich Brown, the Operations Manager at Lucton School, was present and raised the issue of speeding near the school and concerns about safety, particularly with the development of the equestrian centre. The request for the speed limit on the main road has been registered but will take time to go through the TRO process; in the interim it was suggested that the school could purchase some road signs warning motorists about possible horses on the road. The danger of children crossing the road alongside the school without proper care, was mentioned and this will be raised within the school. It was suggested that a formal note be sent to the Parish Council from the School so that road safety at the school could be put on the agenda for further discussion. Mr Brown also agreed to raise with colleagues the issue of litter being left near the road within the school grounds.

6. Minutes of Parish Council meeting held on 4th April 2017: The minutes of the meeting were agreed and signed as a correct record.

7. Appointments of members to working groups and outside bodies: Members were agreed as follows: Parish Hall Committee – Jane Bayliss and Diane Russell; RFO – Clerk; Footpath Officer – Peter Greer; Parish Plan – Barbara Nurse and Colin Knight; Internal Auditor – Emma Greenald; Lengthsman – Duncan Grant.

8. Clerk’s devolved power to raise cheques below value of £500: This was agreed, and confirmed that such expenditure would always be done in liaison with the Chair and/or Vice Chair and cheque signatories.

9. Finance:

9.1 Financial statement to date: The financial statement was agreed.
9.2 Cheques: Cheques were signed as follows: Clerk Wages £218.18, S Woodfield footpaths £72.00, Peter Greer footpath expenses £5.99.

10. Planning:

10.1 170042 Brookside Cottage, proposed 3 bedroom dwelling – amended: There were no significant changes made to the plans, so it was agreed that the objections previously raised by the Parish Council to the plans remained the same. The objections were on the grounds of access issues, back land development, it is in a conservation area within curtilage of the manor house and the development does not form part of the NDP.

11. Information, Consultation & Response:

11.1 Stand for Yarpole fete on 8th July: It was agreed that the Parish Council did not wish to have a stand at the fete.
11.2 Parish Directory update – funding application: Anna Morley has updated and reprinted the Parish Directory and is seeking funding for the costs. A paper detailing the project had been previously circulated which requests £25 towards the project. It was agreed that this was a valuable resource for the community and the Parish Council were happy to provide some funding.

12. Updates

12.1 Neighbourhood Development Plan: The NDP has now started the regulation 16 consultation period which runs from 6th April until 25th May. It will be about 10 days after this that Herefordshire Council forward all the comments received to the Parish Council, and issue their decision notice on whether the plan is ready to proceed to independent examination. If the plan is ready to proceed, it is at this stage that it starts to hold legal weight in planning decisions.
12.2 Lengthsman Scheme: The contract from Herefordshire Council for P3 and the lengthsman was agreed and signed.
12.3 Lucton & Bircher Matter: A planning application for 10 houses in Lucton has been received. Given that the land involved is not included in the NDP, and the number of residents concerned about this application, it was agreed to hold an extraordinary meeting to discuss the application on Tuesday 23rd May at 7.30pm.
12.4 Parish Hall: There were no matters to report.
12.5 Meeting with Welsh Water: A meeting with Jason Turner from Welsh Water had been held on the 21st May to discuss the issues of flooding in the village. Welsh Water have checked various possible sources of flood water from their system, and so far, none have shown any issues that would contribute to the excess water. They are planning to run a dye tracing test to trace the passage of water through the village and will confirm the date when this will run. They have started installing a sensor in the sewer adjacent to Hatton’s pond which will trigger an alert if the level exceeds 50% of capacity. A further meeting will be arranged in the autumn. The Clerk has been in contact with the BBLP locality steward to check whether they are responsible for digging out of stream banks near the exit from the village. The initial response had been negative, but given that BBLP have undertaken the work before it was agreed the Clerk will check again with BBLP to try and get this work completed. (Action Clerk)

13. Items for next agenda: No items were raised.

14. Date of Next meetings:
Tuesday 23rd May 2017, Extraordinary Meeting, 7.30pm
Tuesday 6th June 2017, 7.30pm
Tuesday 4th July 2017, 7.30pm