Draft Minutes

YARPOLE GROUP PARISH COUNCIL

Minutes of the meeting held on 3rd September 2019 in Yarpole Parish Hall.

Present: Cllr Audrey Bott, Cllr Linda Middleton, Cllr Diane Russell, Cllr Ian Salmon, Cllr Michael Denny, Cllr Geoff Trotter, Cllr Harold Holder, Cllr Andrew Daniels, Cllr Barbara Nurse, Cllr Sebastian Bowen, PCSO Steph Harper (item 1-3) PCSO Adam Michniok (item 1-3) Parish Clerk Ms E Lewis.

2 members of the public were present. 1 for items 1-3, and 1 for item 1-6.2
(incl).

1. Apologies for absence: Apologies were received from Cllr Grant. Cllr Trotter offered apologies for missing the July meeting of the Parish Council.
2. Declarations of interest: No declarations were made.
3. Public Participation
3.1 Report from Ward Councillor: The Hereford bypass has been paused. Cllr Bowen has requested the sweeper lorry go down Croft Lane.
3.2 Report from West Mercia Police: There have been a number of thefts from sheds and outbuildings in the area and residents were advised to secure buildings and to get their tools/property marked so they can be easily identified.
3.3 Views of local residents on Parish matters: 1 member of the public came to speak to item 5.6 and outline the reasons for requesting funding for a training defibrillator in the parish. The other member of the public was the applicant for item 6.2 and briefly introduced the application.
4. Minutes of Parish Council meeting held on 2nd July 2019: The minutes were agreed and signed as a correct record.
5. Finance
5.1 Financial statement to date: The financial statement was agreed. The current account has a balance of £24,080.36 and the Business Reserve has a balance of £15,062.27.
5.2 Cheques: Cheques were signed as follows – JS Woodfield (fencing) £3,054.84, Village Hall £24.00, HMRC £14.80, Clerk wages £540.54, SLCC membership £78.00, Clerk mileage £27.90, Peter Greer (PROW) £10.00 and Robert Evered (PROW) £22.44.
5.3 Revised reserves plan and updated 2019/20 budget: The finance working group had met in July and discussed an updated reserves plan and mid-year budget update and suggested that the budget for the lenghtsman be increased from £1500 to £2000. The updated reserves plan and 2019/20 budget were agreed.
5.4 Revised financial regulations: The revised financial regulations were agreed.
5.5 Revised grant making policy: The revised grant making policy was agreed.
5.6 Funding purchase of defibrillator for use in parish: The Parish Council agreed to purchase a training defibrillator for use in the Parish at a cost of £285.77. The defibrillator will be added to the Parish Council asset list.
5.7 Clerks attendance at Day 2 of Society of Local Council Clerks conference: It was agreed to fund the Clerks attendance at day 2 of the conference (jointly with Shobdon Parish Council) which will cost £40 plus approximately £34 in petrol costs.

6. Planning
6.1 192570 Land at Lowe House Yarpole – variation of conditions 2 & 3: The Parish Council agreed that they had no comment on the application.
6.2 192227 Meadowcroft Green lane – change of use of agricultural land to residential curtilage: It was agreed that the Parish Council wished to object to the application for change of use of agricultural land to residential curtilage. The Parish Council is committed to its adopted Neighbourhood Development Plan, and this property and land lie outside of the designated settlement boundary in the NDP. The original approved plans for Meadowcroft have the rear line of the plot (including curtilage) as a continuation of the existing plot boundaries of the adjoining properties in Green Lane (which is also the settlement boundary) and this application seeks to alter this line significantly. Policy YG8a of the NDP on housing development in Yarpole states that “development shall reflect the general building line and plot depth of adjacent development” – so this application to extend the residential curtilage and plot depth of Meadowcroft would be in direct contravention of one of the policies in the adopted NDP. One of the key objectives of the NDP relating to sustaining the environment commits to “safeguarding agricultural land” and this application for change of use of agricultural land outside of the settlement boundary is in direct opposition to this. The Parish Council fears this application would set a precedent that contravenes objectives and policies within the NDP and ask that it be refused.
6.3 Gigaclear – to discuss progress and issues with work in parish (including The Pound): A number of issues have been raised by residents concerning the work undertaken to date by Gigaclear in the parish. These include the placing of the junction box in front of Tudor House on top of the ancient pound, blocking of Green Lane by vehicles, lack of notice to residents of work starting and work close to tree roots in the conservation area. A meeting is planned with representatives from Gigaclear to discuss the issues and how future work can be carried out without such problems. It was agreed that the Chair would contact a local archaeologist for advice on preserving the ancient pound.
6.4 Update on current planning applications/matters: No matters were raised.
7. Yarpole Community Field: It was agreed to write to the Woodfields to formally thank them for the gift of the land. Once the land transfer has completed, Cllr Holder offered to cut the grass and Cllr Salmon will then undertake an initial survey of the field and report back to the Parish Council. A number of requests have come to the parish council to use the field on a temporary basis for car parking for events, whilst the consultation over future use of the field is being undertaken; after considering the insurance implications it was agreed not to allow these requests. An initial discussion on how to consult the community over future use of the field was held, and it was suggested that an initial call for ideas from the parish be issued followed by a public meeting. It was agreed that this would be further discussed at the October meeting.
8. Information, Consultation and Response
8.1 BT Telephone Boxes Removal Consultation 2019: It was agreed to object to the proposed removal of the 3 telephone boxes in the parish.
9. Updates and action
9.1 Lucton & Bircher Matters: The additional speed signs in Bircher paid for by the Parish Council through the community commissioning model have now been installed. Proceedings with Knoll Cottage are ongoing.
9.2 Parish Hall: An initial funding application has been refused, but will be resubmitted. The committee is also looking into the possibility of getting broadband installed at the hall.

9.3 PROW and Lengthsman: Residents have raised concerns that hedges from properties on Croft Crescent are blocking the pavement on Green Lane; it was agreed that the Clerk would write to the properties in question requesting that they arrange for the hedges to be cut back.
9.4 Speed Indicator Device – update and quotes for 2nd unit: Three quotes for a 2nd SID were circulated and agreed that Cllr Daniels would liaise with the suppliers to see if he could negotiate the price. A maximum budget of £2,000 (plus VAT) was agreed for the SID. A number of other parish councils have expressed interest in hiring the SID, and it was agreed that the Clerk would explore the matter further, with a suggested charge of £200 per month for hire of the 2 SIDs.
9.5 Yarpole Brook: It was noted that the majority of the properties adjoining the stream have cleared their part of the brook following the letter sent by the Clerk.
10. Items for next agenda: Consultation over the community field.
11. Date of Next meetings: Tuesday 1st October 2019, 7.45pm
Tuesday 5th November 2019, 7.45pm