Draft Minutes

YARPOLE GROUP PARISH COUNCIL

Minutes of the meeting held on 2nd April 2019 in Yarpole Parish Hall.

Present: Cllr Audrey Bott, Cllr Geoff Trotter, Cllr Linda Middleton, Cllr Harold Holder, Cllr Michael Denny, Cllr Andrew Daniels, Cllr Ian Salmon, Cllr Diane Russell, Cllr Barbara Nurse, Cllr Sebastian Bowen, Parish Clerk Ms E Lewis.

No members of the public were present.

1. Apologies for absence: Apologies were received from Cllr Duncan Grant.
2. Declarations of interest and written requests for dispensation: No declarations were made.
3. Public Participation
3.1 Report from Ward Councillor: The work on the cattle grid on Leys Lane has been completed and the one at Highways Lane is on the schedule for completion.
3.2 Report from West Mercia Police: No report had been received.
3.3 Views of local residents on Parish matters: No residents were present
4. Minutes of Parish Council meeting held on 5th March 2019: The date at the top of the minutes should be 5th March 2019 (not 6th March) and following this correction the minutes were agreed and signed as a correct record.
5. Finance
5.1 Financial statement to date: The financial statement was agreed. The current account has a balance of £20,570.92 and the Business Reserve has a balance of £15,049.65.
5.2 Cheques: Cheques were signed as follows – HALC (19/20 affiliation) £556.58, HiTrees (PROW) £504.00, Clerk wages £507.94, HMRC tax £47.40, Clerk(petrol and postage) £63.90, Lloyd Cooper (legal fees) £250.00, Pandora Signs (SID) £2868.00, Kevin Davies (PROW) £100.00, Peter Greer (PROW copying) £16.00.
6. Planning
6.1 190816 – Bircher Hall tree works in a conservation area: The Parish tree warden had visited the site and reported no issues with the application and the Parish Council agreed they supported the application
6.2 Planning update: Western Power will be undertaking works in Yarpole, with Green Lane being closed between the 8-23 April and Brook Lane 23rd April – 3rd May. The Clerk has been in contact with Western Power, who have confirmed that the work on Green Lane will take place in stages to prevent the whole road being obstructed for the full period while allowing access from the lower end of the village or via the diversion route at Cockgate. The work on Green Lane will take place between the entrance to Brook Lane and Upper House Farm and residents have all been informed via letter. There will be four-way traffic Lights in place at the B4362 junction with Green Lane at Cockgate for the duration of the closure on Green Lane. It was noted that in correspondence with Western Power, Herefordshire Council have stated that they are aware of the issues with the junction at Cockgate and are looking into improving it for the future.
7. Information, Consultation and Response
7.1 Letter concerning placement of Speed Signs on Green Lane: The Clerk will raise the issue with Herefordshire Council and report back to the next meeting.
8. Updates and action
8.1 Lucton & Bircher Matters: The potholes in Lucton are on the BBLP work plan. There is a pothole around the drain on the road by the entrance to Courthouse Farm in Bircher, and this will be reported to Herefordshire Council.
8.2 Parish Hall: The planning application for both the outside extension and inside refurbishments at the hall is being developed and funding opportunities for this investigated.

8.3 PROW and Lengthsman: There were no issues to report.
8.4 Traffic Calming: The official installation date for the Speed Indicator Device bases in Bircher is the week of the 29th April, but the possibility that they might be installed earlier has been raised. The Clerk will contact BBLP for an update on the work. The order for the SID will be submitted, and Councillor Daniels will liaise with Bircher residents for suggestions of a safe and secure storage location for the SID. Cllr Daniel also agreed to take responsibility for putting up and taking the down the SID in Bircher.
8.5 Mobile signal in Yarpole and Lucton: The Clerk has been in correspondence with the local MP Bill Wiggins to ask for his support in pressing BT to include the parish in trials of new technology to boost the mobile signal in rural areas.
8.6 Community Field Legal contracts – update: A letter of engagement had been received from Lloyd Cooper to act on behalf of the Parish Council in the transfer of the community field. It was agreed that the Clerk would sign the letter and return this, together with the cheque for £250.00 on account, to Lloyd Cooper.
9. Items for next agenda: No items were raised.
10. Date of Next meetings:             Tuesday 7th May 2019, (Parish Annual Meeting to be immediately followed by Parish Council annual meeting) 7.00pm
Tuesday 4th June 2019, 7.30pm